Diesel Generators needs to collect and use certain types of information about the Individuals or Service Users who come into contact with Diesel Generators in order to carry out our work. This personal information must be collected and dealt with appropriately whether is collected on paper, stored in a computer database, or recorded on other material. There are safeguards in place to ensure this data is secure and controlled inline with the requirements of the General Data Protection Regulations 2018 (GDPR) including relevant UK legislation and current best practice.
Diesel Generators is the Data Controller under GDPR, which means that it determines the purpose of retained personal information, and how it will be used. The company is also responsible for notifying the Information Commissioner of the data it holds or is likely to hold, and the general purposes that this data will be used for.
Diesel Generators may share data with other agencies such as the local authority, government agencies and law enforcement bodies.
The Individual/Service User will be made aware in most circumstances how and with whom their information will be shared. There are circumstances where the law allows (Diesel Generators) to disclose data (including sensitive data) without the data subject’s consent.
Diesel Generators regards the lawful and correct treatment of personal information as very important to successful business relationships, and to maintaining the confidence of those with whom we deal.
Diesel Generators intends to ensure that personal information is treated lawfully and correctly.
To this end, Diesel Generators will adhere to the Principles of Data Protection, as detailed in the GDPR.
Specifically, the Principles require that personal information:
Diesel Generators will, through appropriate management and strict application of criteria and controls:
Informed consent is when
Diesel Generators will ensure that data is collected within the boundaries defined in this policy. This applies to data that is collected in person, or by completing a form.
When collecting data, Diesel Generators will ensure that the Individual/Service User:
Information and records relating to service users will be stored securely and will only be accessible to authorised staff.
Information will be stored for only as long as it is needed or required by statute and will be disposed of appropriately.
It is Diesel Generators responsibility to ensure all personal and company data is non-recoverable from any computer system previously used within the organisation, which has been passed on/sold to a third party.
All Individuals/Service Users have the right to access the information Diesel Generators holds about them. Diesel Generators Wholesale Ltd will also take reasonable steps ensure that this information is kept up to date by asking data subjects whether there have been any changes.
In addition, Diesel Generators will ensure that:
This policy will be updated as necessary to reflect best practice in data management, security and control and to ensure compliance with any changes or amendments made to the GDPR.
In case of any queries or questions in relation to this policy please contact the Diesel Generators Data Protection Manager:
(Data Protection Manager) Date: 24th May 2018
Data Controller – The person who (either alone or with others) decides what personal information Diesel Generators will hold and how it will be held or used.
General Data Protection Regulations (GDPR) 2018 – The European legislation that provides a framework for responsible behaviour by those using personal information.
Data Protection Manager – The person(s) responsible for ensuring that Diesel Generators follows its data protection policy and complies with the GDPR.
Individual/Service User – The person whose personal information is being held or processed by Diesel Generators for example: a client, an employee, or contractor.
Explicit consent – is a freely given, specific and informed agreement by an Individual/Service User in the processing of personal information about her/him. Explicit consent is needed for processing sensitive data.
Notification – Notifying the Information Commissioner about the data processing activities of Diesel Generators as certain activities may be exempt from notification.
The link below will take to the ICO website where a self assessment guide will help you to decide if you are exempt from notification:
Information Commissioner – The UK Information Commissioner responsible for implementing and overseeing the GDPR.
Processing – means collecting, amending, handling, storing or disclosing personal information.
Personal Information – Information about living individuals that enables them to be identified – e.g. name and address. It does not apply to information about organisations, companies and agencies but applies to named persons, such as individual employees within (Diesel Generators)
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